Personal Efficiency and Managing Meetings Training Course

Understanding Self and Others

• Recognizing that requesting attendance is an imposition of your priorities on others
• Exploring the factors that drive our behavior
• Assessing awareness of how our actions impact others and why responses may not always align with expectations

The Process for Managing Meetings

• Evaluating the necessity of a meeting versus available alternatives
• Implementing a structured process for meeting management:
  • Developing a meaningful agenda that outlines objectives, topics, and timing
  • Inviting only essential participants
  • Moderating discussions by keeping contributions relevant, adhering to the agenda, and respecting time limits
  • Documenting key outcomes, such as action points rather than just detailed minutes
  • Scheduling follow-up meetings as needed

Attending Meetings

• Evaluating whether attendance at every invited meeting is necessary
• Determining criteria for deciding on participation
• Identifying valid reasons for declining invitations
• Understanding acceptable conduct during meetings regarding attendees, topics, and timing

Additional Personal Efficiency and Time Management Topics

• Setting and maintaining personal and professional objectives
• Work Prioritization
  • Deciding which tasks require immediate attention
  • Strategically ranking activities
• Managing employee-imposed time: determining if you or your staff are driving the workload
• Identifying time thieves and strategies to mitigate them:
  • Emails
  • Phone calls
  • Unplanned interruptions
  • Procrastination and displacement activities
  • Other distractions
• Practicing effective delegation
• Developing assertiveness skills, including seeking compromises and learning to say 'no' effectively