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Course Outline

Introduction to ChatGPT and AI Fundamentals

  • Understanding AI and natural language processing
  • Capabilities and limitations of ChatGPT
  • Accessing ChatGPT: comparing free and subscription plans

Using ChatGPT for Report Summarization

  • Strategies for summarizing large documents
  • Extractive versus abstractive summarization techniques
  • Practical exercise: summarizing meeting reports and policy documents

Using ChatGPT for Brief Preparation

  • Generating executive summaries
  • Structuring concise and professional briefs
  • Practical exercise: creating a one-page brief from a detailed report

Using ChatGPT for Administrative Communication

  • Drafting professional emails and memos
  • Optimizing tone, clarity, and conciseness
  • Practical exercise: rewriting administrative correspondence

Optimizing Tasks with ChatGPT

  • Automating repetitive text tasks (e.g., reminders, follow-ups)
  • Creating templates for common administrative needs
  • Practical exercise: building reusable prompts for daily tasks

Productivity Enhancement Techniques

  • Time-saving strategies using ChatGPT
  • Organizing and prioritizing tasks using AI
  • Practical exercise: setting up AI-assisted workflows

Integrating ChatGPT into Office Workflows

  • Using ChatGPT with office tools (Word, Excel, Email)
  • Best practices for ensuring accuracy and reliability
  • Practical exercise: streamlining daily admin tasks with AI support

Summary and Next Steps

Requirements

  • Basic computer literacy
  • Experience using word processing applications
  • Familiarity with email and online collaboration tools

Target Audience

  • Administrative staff
  • Office assistants
  • Professionals seeking AI tools to boost productivity
 14 Hours

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